PTO Calculator: Estimate Your Remaining Balance

Use your most recent confirmed PTO balance, add newly earned hours and subtract hours used. Include corrections or carryover adjustments separately. The result is a running estimate based on the figures you enter, not a determination of what your employer owes.

PTO balance

Change the inputs to see the estimate. Calculations stay in your browser.

Starting balance

hours

PTO earned since then

hours

PTO taken since then

hours

Other adjustment (optional)

hours

Calculate

Use your employer’s written PTO policy. This tool does not decide eligibility, accrual or payout rights.

Balance formula

Remaining PTO = starting hours + earned hours − used hours + other adjustments. If you began with 40 hours, earned 16, used 8 and had no adjustment, your estimated balance is 48 hours. A negative result can reveal an advance, an incorrect input or a policy allowing a negative balance; compare it with your pay records.

Which numbers should you use?

Pick one starting point from a pay stub or benefits portal. Count earnings and time taken after that date so nothing is counted twice. Use a negative adjustment for an expiration or correction that reduces the balance. Use a positive one for a carryover or correction that increases it. Check whether your plan measures days in a fixed number of hours before converting days to hours.

Why your employer’s number may differ

• The plan might accrue by pay period, hours worked or another schedule.
• New hires, leaves of absence or part-time schedules can have separate rules.
• Carryover limits, waiting periods and rounding may affect what is available to use.
• Some plans distinguish vacation, sick leave and a combined PTO bank.

Federal FLSA rules do not generally require payment for vacation time not worked. Whether PTO is provided, accrued or paid out depends on the applicable policy, agreement and state or local law. This balance tool cannot determine payout rights.

Frequently asked questions

Can I convert PTO days to hours?

Multiply days by the hours your plan assigns to one PTO day. For an eight-hour day, five days equal 40 hours. A different schedule may use a different conversion.

Why is my estimated balance negative?

You may have taken PTO in advance or entered the same deduction twice. Compare the starting date and all transactions before relying on the result.

Is unused PTO always paid when a job ends?

No universal federal FLSA payout rule applies. Check the state where you work, your agreement and your employer’s policy.

Estimate newly earned PTO · Estimate overtime pay

Sources and methodology

Reviewed October 7, 2026. The formula is a simple ledger; the legal distinction between vacation pay and wages for hours worked was checked against the U.S. Department of Labor’s vacation leave guidance. Inputs stay in your browser. Educational information only; consult applicable policy and law.